Major Responsibilities:

Assists with various office functions such as filing, data entry, photocopying, sending faxes etc.

Receives/logs data/information received.

Collects data for others to analyze and process.

Assists with organizing and presenting data collected. May utilize various software packages.

Inputs/retrieves/updates/maintains data.

Assists others with drafting documents, correspondence etc.

Assists with financial transactions and makes calculations.

Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests.

Assists with setting up meetings. Records and circulates data.

Assists with mail/supply collection, inventory, sorting and distribution.

Assists with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture etc.

Travels to various locations and/or special events to provide assistance.

Key Qualifications:

Post-secondary education in a discipline pertinent to the job function (i.e. business, marketing, law or other relevant field), or an approved combination of education and experience.

Experience with computers and various software, including but not limited to MS Office Suite (i.e. Word, Excel, and PowerPoint).

You Must Also Have:

Excellent interpersonal and communication skills with the ability to interact with staff and clients in an efficient and diplomatic manner.

Excellent organizational and problem solving skills.

Ability to work effectively as a member of a team.

Ability to communicate effectively both orally and in writing.

Ability to work under time constraints and meet deadlines.

Ability to provide excellent customer service when dealing with the public.

Ability to work shifts as assigned, including weekends and evenings.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Note: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.