If you are an administrative star, a top-performer, and a go-getter who wants to work for an organisation that makes a difference keep reading. 

In this role, you can work from home anywhere in New Zealand as our membership is national. If you have reliable Wi-Fi, excellent administrative skills, are a person with integrity and have great communication skills, we’ll consider your application.

We are looking for a contractor who will work 24 hours per week, Monday to Friday. There will be a degree of flexibility about the hours worked. Success for the position will rely on achieving the outcomes within the functions of the role.  

Please note this is a contract until the end of June 2023, with a likely extension. 

You’ll be keen to make a meaningful contribution to the Paediatric Society of New Zealand. You’ll be working directly with the Administration Manager and responsible for our administrative tasks, including: 

• Act as secretary/administrator to the NZ Child & Youth Clinical Networks (NZCYCN) through the Clinical Leads and Facilitators including arranging face to face meetings, zoom appointments booking venues, arranging travel etc
• Agenda distribution in conjunction with the Facilitators, taking/preparing minutes and actions under the direction of the Clinical Network Support Manager etc
• Support in providing letterheads and drafts for formal network correspondence
• Support the process of organising quarterly reports from each NZCYCN for the Ministry of Health
• Management of contact lists for the NZCYCN and support new members to become PSNZ members.
• Support meeting scheduling with doodle poll etc.
• Any other support requested by the Admin Manager
• Any other support for the NZCYCN as requested by the Clinical Network Support Manager (for example assisting with the formatting of documents, collating reports, maintaining document review requirements etc)
• Carry out ad hoc project work where necessary and where the role has capacity
• Role continually looks for an improvement in processes and ways to improve efficiencies

In return, we’ll offer competitive rates. 

Essential skills required

• Cultural awareness; in particular an understanding of Te Tiriti o Waitangi and Te Ao Maori and the principles of Equity.
• Proficient computer skills including the Microsoft Office suite.
• Excellent written and spoken English
• Has a strong eye for detail and the ability to work across various workstreams
• Self-motivated, able to take responsibility for ensuring that tasks are completed and deadlines are met
• Highly organised with excellent time management skills
• Has a ‘can-do' approach
• Has a growth mindset and an openness to development
• At least 3+ years experience in a similar role