Field Purchasing Specialist

Field Purchasing Specialist

Job Overview

Location
Oak Ridge, Tennessee
Job Type
Full Time Job
Job ID
88467
Date Posted
3 months ago
Recruiter
Richard Susan
Job Views
60

Job Description

Project Overview:

 Bechtel National, Inc. (BNI), Bechtel’s government services business, is one of the top providers to departments and agencies of the U.S. and British governments. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security. This position will provide support to the Uranium Processing Facility (UPF) located at the Y-12 National Security Complex in Oak Ridge, Tennessee.

 

UPF will be built by 2025 for $6.5 billion and will be a first-of-its-kind complex for enriched uranium operations in support of Y-12 missions. UPF is one of the Department of Energy’s largest investments in Tennessee since the Manhattan Project and one of the National Nuclear Security Administration’s largest construction projects. When complete, UPF will: replace a 70-year-old facility with modern buildings, reduce operational costs and energy consumption, improve worker safety, and provide enriched uranium capabilities well into the future.

 

The UPF project works on a 9-80 schedule with every other Friday off. Start times are flexible but the standard work week is: Monday - Thursday from 7:00 am to 4:30 pm. The schedule on working Fridays is: 7:00am-3:30 pm.

 

Eligibility for this position requires US citizenship; successful candidate must provide proof of US citizenship in order to obtain badge access to the site. Candidate must complete security questionnaire and successfully clear site access requirements check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be able to obtain a security clearance, as applicable

  

Position Summary:

Performs duties in the field purchasing, including bidder prequalification, bidder lists, bid solicitation, bid analysis, negotiation and commitment of purchase orders.  Performs administration of field purchase orders for commitments involving high monetary expenditure or risk or supplementary commercial conditions. 

 

Reports to and receives operational direction from the Field Purchasing Supervisor.

Receives functional guidance from the global business unit Procurement Manager.

May provide supervision, training and guidance to other purchasing personnel as required.

Maintains working relationships with project Procurement personnel and project discipline personnel in order to perform assigned duties.

Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.

Maintains contacts with global business unit personnel, including functional supervisors, to maintain an awareness of the performance and operating problems of contractors on other Bechtel jobs, and to coordinate the development of problem resolutions, of claims settlements, and other contractual matters.

Maintains contacts with client personnel as authorized and/or directed by the Project Procurement Manager.

  

Responsibilities:

Develops and prepares project master purchases pro-forma forms, including legal and commercial terms and conditions to be included in purchase documents on project commitments. Reviews prime contract terminology and transfers applicable legal and commercial terms into the pro-forma documents.

Reviews and develops other commercial and technical data prepared by Engineering, Construction, Finance, Traffic & Logistics, Insurance, Tax and other procurement functional groups and inputs suitable terminology into pro-forma documents.

Participates in the development of project purchasing procedures.

Prepares, maintains and monitors project bidders’ lists, ensuring input is received from all procurement functions and other operational groups.

Forms, issues, and administers purchase orders. Communicates with suppliers to achieve required service and meet project needs. Communicates with Engineering to assist and/or guide them in the preparation of material requisitions. Prepares and organizes assigned Procurement sponsored meetings.

Directs negotiations in the commitment of purchases, following review and approval of the proposed negotiating plan by the designated supervisor.

 Assists in the training and guidance to other purchasing personnel regarding all aspects of formation and administration of purchasing forms, procedures, and buying goods.

 Assists project Procurement team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplemental commercial conditions. Recommends to designated manager salary actions, classification changes, terminations, and transfers.

Helps in indoctrinating newly assigned Purchasing personnel to the requirements and procedures of the global business unit, project, and client. Monitors personnel to ensure they receive appropriate training and development to satisfy job performance criteria and company personnel development objectives.

Helps in the review of bid tabulations for accuracy, bidder recommendation, completeness, and approves selection of suppliers within delegated approval authority. Ensures all commitments made by subordinate personnel are accurately presented and have proper global business unit approval and signing authorities, as contained in the Procurement Procedures. Reviews and recommends bid selections that require higher Procurement approval authority. Executes commitments within delegated signing authority.

Coordinates Purchasing operations in both the project’s control office and support offices to assure compliance with project requirements. In conjunction with the global business unit Field Procurement Manager, provides functional guidance to Purchasing personnel at the project jobsite.

 

Qualifications and Skills:

Basic Qualifications:

Bachelor’s degree and 3 years of professional related work experience or in lieu of degree, 9 years of progressive, related work experience.

Must be a US citizen

Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.

Must be able to obtain site security badge for access to work site.

Proficiency in all phases of procurement including knowledge of and skill in communicating effectively with suppliers, bidder prequalification, preparation of bidders lists, compilation of bid requests, knowledge of Uniform Commercial Code or applicable commercial legislation, negotiation of contracted terms and conditions, and award of commitments.

 

Minimum Qualifications:

Prior Experience in purchasing on a small to medium-sized project. Performs purchase order formation and administration activities when required by workload, complexity, or other factors.

Solid Knowledge and previous experience in Government Procurement Operations

Solid knowledge of Federal Acquisition Regulations, and applicable Agency Supplements.

Solid understanding of Governmental Contracts and the flow-down of applicable clauses and requirements.

Solid understanding of Cost Accounting Standards, and determination process for applicability to the work.

 

Preferred Qualifications:

Degree in Supply Chain Management

Prior Bechtel Procurement Leadership experience 

Thorough understanding of Cost Accounting Standards, and determination process for applicability to the work.

Experienced in budget development and management, and the development of performance metrics.

Knowledge of all procurement operations related to the management of materials at area, regional, temporary and jobsite office locations.

Knowledge in Field Engineering and Construction activities, and knowledge of Standard Work Process Procedures related to materials management functions.

Knowledge of all Engineering disciplines, the work process and the deliverables produced.

Advanced knowledge of applicable Bechtel policies, instructions, and Procurement procedures and guidelines.

Advanced knowledge and experience in the use of the Bechtel Procurement System (BPS), and related engineering and other project data systems that interface with BPS.

Prior experience in major global, direct hire and contract management projects, which include Engineering, Procurement and materials control activities.

Thorough knowledge of Federal Acquisition Regulations, and applicable Agency Supplements. 

Thorough understanding of Governmental Contracts and the flow-down of applicable clauses and requirements.

Proficiency and experience in the formation and administration of purchase orders.

Proficiency in all phases of procurement including knowledge of and skill in communicating effectively with suppliers, bidder prequalification, preparation of bidders lists, compilation of bid requests, knowledge of Uniform Commercial Code or applicable commercial legislation, negotiation of contracted terms and conditions, and award of commitments.

Proficiency in the administration of commitments, monitoring supplier performance, backcharge procedures, and the resolution of claims and disputes.

Skilled in working with, and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management and other services.

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