In this role you should be a reflection of your Directors, living the ASOS Way and acting as an ambassador of ASOS and your Directors. You will be accountable for managing your Directors day to day at ASOS to ensure they meet their responsibilities. You must be committed and have an adaptable approach to maintaining relationships with internal and external stakeholders, responding quickly to the demands and remain one step ahead at all times.
The Commercial Management Team is made up of 14 Directors and 50 Heads of Departments (across Buying, Merchandising, Design, Technical, Responsible Sourcing, Studios, Ops and Trading) making it the largest function within the business. Commercial at ASOS is fast paced, within an ever-changing environment. Your role as PA will play an integral part of helping the Senior Leadership Team to deliver the most exciting and relevant fashion to our 20-something customers across the world. There are multiple PAs within the department, so being a team-player is essential for this role.
You will be…
The role is responsible for providing effective and efficient PA support to 4 Directors: Executive Retail Director for Womenswear, Womenswear Buying Director, Womenswear Merchandising Director and Commercial Design & Visual Director.
You are an extension of the Directors you support.
Responsibilities include but are not limited to:
Pro-active management and organisation of multiple diaries. Ensuring rooms are booked, calls are set-up correctly, and the diary meets the expectations of the Directors. Anticipating their needs and relieving them of administration/co-ordination duties.
Constant email management. Including responding to emails as and when required, filing emails and responding on behalf of the Directors. Appropriately handling confidential information as necessary.
Creating briefing documents as and when required for meetings. Including any background research, briefing papers, reports, PowerPoint presentations, spreadsheets.
Managing the agenda, deck and minutes for bi-weekly Management Meetings.
Working with other PAs in the department to organise Function cascades (1200+ attendees).
To be the eyes and ears of the department and a reliable central point of contact for the Womenswear Management Team.
Scheduling product review meetings on behalf of the 40 Womenswear departments.
Work collaboratively and form relationships with PAs and colleagues from other functions in the business to support with your day-to-day role.
Liaising with external suppliers and brands in a professional and efficient manner.
Co-ordinating, organising and booking travel (UK and International) when required.
Lead on the planning and execution of Team offsites and events.
The management of all expenses for the Directors, including approvals.
Raising and managing POs on behalf of the department.
Shared cover with the other Commercial PAs when on annual leave.
ASOS is looking to employ a confident and dynamic individual with the ability to proactively manage multiple Directors’ diaries while consistently remaining one step ahead. Candidates must be highly motivated with the ability to juggle multiple tasks while working in a demanding (but fun and creative!) environment.
We’d love to meet someone with:
An experienced PA with experience of supporting multiple individuals at Director level
A confident multi-tasker with the ability to remain calm under pressure and deal with sensitive/confidential topics
A proactive self-starter who enjoys working collaboratively as part of a team
Excellent organisational and communication skills with strong attention detail
Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint
What's in it for you?
Competitive salary, bonus potential and pension matching
Life insurance, free private medical care, cycle to work scheme + more
A bespoke flexible benefits scheme catered to you
Best in class Learning & Development schemes and career development programmes
25 days holiday + never work on your birthday again!
Free modern onsite gym, plus personal training and wellness rooms
A dynamic social environment, from company-wide sports days, charity days, ‘Give A Week Away’ opportunities to visit our charity partners in India & company-wide celebrations to name just a few
Huge staff discounts and sample sales