A meeting is a group of people who get together to discuss an issue or problem in detail
or to discuss a specific set of tasks. The meeting helps the organization to discuss and
determine future actions or plans. All the meetings are not equal, not all the meetings
are useful and not all meetings are run effectively. This blog discusses tips and strategies
on how to run a meeting effectively and more importantly how to make the meeting
1. Tips to be an effective Chairperson in a meeting
To be an effective Chairperson in a meeting, you have to first be prepared. You should
have an agenda and know what points you want to cover. Write down your thoughts
about the topic and have notes ready for any part of your speech that might be
confusing. You want your points to be clear, concise, and to the point.
Use your judgment if you want to allow people to speak out of order. But if you allow
this, make sure you are not making any assumptions and double-check what they're
● Stand up and greet each member of the meeting when they first arrive.
● Be sure the meeting room is properly set up.
● Put your phone on silent mode, or better yet, leave it outside of the room.
● As the meeting starts, hear each member's concerns and address them
● Make sure to bring up any other items that need to be addressed.
● Always be positive and cheerful.
2. How to prepare an Agenda?
Agenda preparation is an essential part of any business. If you want to make your
meetings more efficient, you need to prepare a meeting agenda ahead of time. Here are
some tips for doing so. First, create a list of topics and start with the most crucial
Then, list the topics in order of priority and importance. For each one, write down
a brief description of what you want to say or discuss. This will help you to keep your
agenda organized and manageable.
3. How to make decisions in a meeting?
Decision-making meetings are important for every company to have. When you have a
team of people, you need to make sure that everyone is on the same page. When
everyone is on the same page, that means that everyone is working towards the same
Instead of having a bunch of people working towards different goals, it's much
better to have one goal that everyone is working towards. To do this, you can conduct a
meeting where everyone has to voice their opinion on an issue, and everyone votes on
what they think are the best option.
After all the answers are in, you can tally up the votes
and see which option was the most popular. If you want to learn more about
decision-making meetings, check out this helpful, informative article.
● What is a decision?
You look at a problem and come up with a solution.
● What is a decision-making meeting?
A meeting where individuals present a problem or several problems to the
committee (individuals) and the committee (individuals) come up with
● What is a decision-making model?
A model is a structure for solving problems. There are different ways to
make decisions, but only one best way. There are several models, but only
one is the best.
● What is the committee formation?
The committee is composed of those who have a significant interest in the
attainment of a decision.
● What is the goal of a committee?
The goal is to reach a consensus or majority vote to make a decision.
Effective meetings are the basic thing of effective teams. There are no easy solutions,
but making meetings shorter and more productive is a start. A meeting is a great forum
to exchange information and ideas in an efficient manner.
We hope you enjoyed our blog
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importantly how to make the meeting useful. If you would like to read our other blog
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