How to Write a Thank-You Note for a Job Interview

Think About the Format of Your Thank-You Note

How to Write a Thank-You Note for a Job InterviewHow to Write a Thank-You Note for a Job Interview

Consider the structure of your thank-you statement carefully before writing it. If you have the time, consider sending a handwritten message. It is a more intimate format.

If you know the company is likely to make a hiring decision soon, send an email thank-you message instead. According to the Accounttemps poll, 94% of employers felt email thank-you letters were appropriate, while 86% said handwritten notes were acceptable.

Other options include a phone call (as long as you don't call too often) and social media (including a private message on LinkedIn).

Text messages are one type to avoid; just 5% of employers believed they were suitable.

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How to Write a Thank-You Note

  • Send It As Soon As Feasible: Regardless of the format you choose, send your thank-you message as soon as possible. You want the employer to read the letter when his or her memory of your interview is still fresh. You should also submit your letter before they make a hiring choice since it may improve your prospects.
  • Send a copy to each interviewer: Consider writing a message to each member of a panel that interviewed you. Rather of sending a generic letter or email, address it to them by name.
  • Purchase Notecards: If you opt to compose a handwritten greeting, have a box of generic thank-you cards and stamps on available. Consider sending a unique thank-you card with your picture attached. It's a fantastic method to remind the interviewer who you are and to express your interest in the position.
  • Promote Yourself: Use your thank-you letter to show thanks for the opportunity to interview, as well as to (briefly) remind the interviewer of your essential credentials for the job and to restate your interest in the role.
  • Mention Anything You Neglected: If there was anything crucial you forgot to include during your interview (for example, an important relevant experience you did not mention), you might mention it quickly here.
  • Keep It Short: Keep your thank-you message short—no more than a couple of paragraphs.
  • Editing, Editing, Editing: Even after the interview is over, this message is still considered part of the recruiting process. You should ensure that your letter is well-written and, if handwritten, that your handwriting is legible. Before submitting your mail, go through it again to check for problems.
  • You may also go at thank-you letter writing suggestions to get ideas on what to write. Here are some thank-you quotations to help you write your thank-you cards and letters.

Example of an Interview Thank-You Note

Here's an example of a handwritten thank-you message for a job interview. Make certain that your handwriting is legible and clear. If not, think about sending an email instead.

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Additional Thank-You Note Examples

If you're still stumped on what to write, go through thank-you letter examples for a range of job-related scenarios. Edit the thank-you letter sample you choose so that it matches your personality as well as the job you are looking for.

Consider writing an Influence Letter.

An impact letter is another approach to express your gratitude and offer more specific information about why you would be a valuable addition to the organization. Here's when and how to send an impact letter rather than a thank-you letter.

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Writing Tips for Thank-You Notes

Do you want to know how to improve your thank-you letters? Writing thank-you letters teaches you how to write a thank-you letter, including who to thank, what to write, and when to send a job-related thank-you letter.


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